TIME & ATTENDANCE, SORTED
Give every employee a tag.
Get every shift on record.
Each of your staff gets their own NFC tag. They scan it on your clock-in device and Shift Diary instantly logs the date, time, location and name — no paperwork, no guesswork. You watch attendance live and export clean records for pay day. Built in South Africa, for South African businesses.
Free app on iOS & Android · An NFC tag for every employee · Works on low data
Made in South Africa • An NFC tag per employee • Live attendance & red flags • Payroll, UIF & tax reporting
5+
Businesses on board
20,000+
Shifts logged
2
Ways to clock in
R0
To download the app
WHAT SHIFT DIARY DOES
Everything you need to run your shifts
Simple enough that staff use it on day one — powerful enough to replace your paperwork completely.
A tag for every employee
We set up a personal NFC tag for each of your staff. They scan it on your clock-in device to clock in and out — no phones in their hands, no queues, no confusion.
Every scan is stamped
The moment a tag is scanned, the app records the date, time, GPS location and employee name automatically — so every shift is backed by a solid, accurate record.
Manual clock-in backup
Tag lost, damaged, or someone forgot to clock in or out? Add or fix a record manually in seconds, so no shift ever goes unaccounted for.
Live attendance board
See who's on duty and who's absent in real time, with a present-vs-total summary for every site, every day.
Analytics & red flags
Track attendance trends and active-staff counts over time, and let the app surface daily red flags — the anomalies worth a second look.
One-tap CSV export
Pick a date range and export clean clock records to CSV — ready for payroll, or for us to run your UIF and tax reporting.
INSIDE THE APP
Clean, fast, and built for the field
A quick look at Shift Diary in action.
Do it yourself, or let us handle it
Pick the level of help that fits your business — start light and upgrade whenever you like.
Full-service management
You want it off your plate entirely.
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Everything in Software only, plus:
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We process your clock data and calculate payroll
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UIF breakdowns and tax reports handled for you
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Compliance reporting, so you stay on the right side of the rules
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A real person to call when you need help
PRICING
The app is free. The rest is priced to fit you.
Shift Diary is free to download on iOS and Android. For the management dashboard and full-service payroll, pricing is based on your team size and how much you'd like us to handle — so you only pay for what fits.
Flexible pricing — get a quote in one conversation
Tell us how many people you employ and which option you're after, and we'll come back with a straight answer. No lock-in, no surprises.
Final pricing is confirmed with Morne once we know your team size.
OUR STORY
MorneHeyns
Founder, Diary SA
Built by someone who lived the paperwork problem
Diary SA started on the ground, not in an office. As an entrepreneur with roots in agricultural operations, our founder Morne knew first-hand how much time gets lost to manual record-keeping — the timesheets, the guesswork, the admin that piles up when you'd rather be running the business.
So he built Shift Diary to fix it: to replace the paperwork that slows everyone down with technology that works as hard as the people using it. Today it helps businesses clock, track and report on their teams accurately — whether they're on one site or scattered across the country.
We're not a faceless software company. When you work with Diary SA, you're working with people who understand what it takes to run a real operation with real staff to manage.
TRUSTED BY SA BUSINESSES
What our customers say
Real words from teams who've ditched the paperwork.
⭐⭐⭐⭐⭐
"Baie dankie! Dit is ongelooflik eenvoudig en werk regtig uitstekend."
Robbie Wiggett
⭐⭐⭐⭐⭐
"If it wasn’t for ShiftDiary, I wouldn’t want to work on this farm. No more paperwork—everything is so easy now!"
Seun Moloi
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"Sedert Diary SA my tydbywoning oorgeneem het, hoef ek nooit weer te wonder waar en wanneer my werknemers ingeklok het nie. Alles is duidelik en maklik toeganklik—ek kan met net ’n paar kliks sien presies waar en wanneer hulle ingeklok het"
Kobus Fourie
GET STARTED
Let's make your timekeeping easy
Tell us a bit about your team and we'll show you the simplest way to get set up — or answer any questions before you commit.
Call or WhatsApp
Email us
Hours: Monday–Friday, 8:00–17:00 · Weekends closed
